Bookkeeper & Administrative Assistant for Development & Finance

Applications are due by February 26, 2021

About CEF 

CEF is a non-profit organization operating in Durham and Orange Counties that supports people experiencing homelessness or financial insecurity. We work alongside approximately 250 volunteers and 1,100 members in their pursuit of employment, secure housing, and financial stability. We are valued by Members and partners alike for our ability to meet people where they are and walk alongside each individual to achieve personal goals, as well as our collaborative approach to address systemic gaps in our local communities. We are passionate about sustaining transitions out of homelessness, and combine flexible relationship-based support with innovative matched savings accounts, referral networks, resource databases, and programs to support Members in achieving their long-term dreams. Learn more at www.communityef.org.

Position Overview:

Working closely with CEF’s Director of Development & Finance, the Bookkeeper & Administrative Assistant for Development and Finance (BAADF) will be responsible for tracking all expenses and income in Quickbooks; supporting development efforts as CEF continually grows its reach in the community–including maintaining necessary files and records, planning for and implementing fundraising events, and supporting the donor thank you process; administration for CEF’s Safe Savings accounts, and managing CEF’s external communications–including a monthly e-newsletter and annual report. The BAADF will have a combination of on- and off-site work; some tasks and duties will be performed in both CEF’s Chapel Hill and Durham offices (primarily in Chapel Hill), and other tasks will be completed remotely. When working in either office the BAADF is expected to comply with all safety policies associated with COVID-19. The BAADF will report to the Director and Development & Finance and may work with program staff, other administrative staff, volunteer Advocates, and CEF Members on specific tasks. 

Position Responsibilities 

Bookkeeping

Weekly Duties:

• Log operating revenue and expenses in Quickbooks 
• File all expense and revenue documentation
• Prepare bank deposits & make deposits at local financial institutions
• Reconcile Quickbooks to CEF’s matched savings account records in Salesforce

Monthly & Ad Hoc Duties:

• Review bank statements for accurate accounting records prior to reconciliation by contract accountant
• Support as needed for CEF’s annual financial audit
• Prepare and send invoices

Development 

• Maintain necessary files and records (both electronic and paper) for all grants, contracts, and donations
• Manage the monthly thank-you process–matching donations in Salesforce, including generating donor list, completing mail merge, and ensuring that the Director of Development & Finance has all of the information needed to properly thank donors. BAADF will also mail mugs to new monthly donors.
• Support in planning and implementing all fundraising events–this includes the annual Piggy Bank Bash, annual Art Show, house parties, and Financial Independence Day. In light of COVID-19, some or all of these events may be virtual for the near future (and beyond?). 
• Support donor mailing campaigns — including mail merges, envelope stuffing, and mailing

Communications

• Create and post on CEF’s social media accounts (instagram, twitter, and facebook) at least 3-4 times/week–highlighting relevant local stories, Member stories, Staff stories, updates to CEF programs, and fundraising campaigns. All posts need to be approved before posting.
• Create and send CEF’s monthly e-newsletter. Content will be co-created by the Director of Development & Finance and a final draft must be approved before sending. 
• Collaborate with both CEF offices to gather and highlight relevant information to share on social media and through the monthly newsletter
• Support efforts to share CEF’s message — including organizing social media takeovers with other organizations,  assisting with CEF’s press involvement, and creating the Annual Report

CEF Safe Savings Accounts

• Maintain all records for CEF’s Safe Savings accounts–this includes: 
  • processing auto-saves
  • communicating with Members about their accounts
  • performing monthly reconciliations with Salesforce and Quickbooks
  • filing necessary paperwork
• Additional support as needed

Position Qualifications (Required unless indicated as “preferred”): 

• 2+ years of bookkeeping experience — with preference given to someone with knowledge of development and/or financial administration
• Advanced knowledge of Quickbooks Online
• Advanced knowledge of Microsoft Office Suite–including familiarity with how to complete various types of mail merges
• Experience with maintaining an organization’s social media accounts and creating e-newsletters
• Experience supporting event planning, with fundraising event planning experience preferred
• Excellent written and interpersonal communication skills 
• Experience with donor database management (Customer Relationship Management database software, ex. Salesforce) 
• Strong aptitude with spreadsheets, including proficiency in Google Sheets and Microsoft Excel
• Self-motivated, with exceptional organizational abilities and attention to detail, with ability to follow-through on many simultaneous projects
• Clear analysis and understanding of racial equity, structural racism, socioeconomic inequity, and white supremacy culture, particularly in relation to communications and nonprofit organizational structure preferred
• Comprehensive knowledge of necessary technology, including a willingness to learn new technologies (includes marketing, word processing, CRMs, spreadsheets, social media, accounting, and work-management)
• Basic understanding of Salesforce, Zoom, Canva, and WordPress preferred
• Commitment to CEF’s mission 

An ideal candidate will have:

• A commitment to shared leadership, embodying CEF’s values and guiding principles
• Affirming, empowering, collaborative, and listening-based leadership style, with a strong sense of self-direction and accountability to the community
• Compelling, authentic, and clear verbal and written communication
• Ability to take initiative and complete duties independently, while knowing when to ask for support 
• Experience and comfort working with people across abilities and neurological differences, and from diverse racial, socioeconomic, educational, cultural, religious, gender, and ethnic backgrounds and identities
• Experience with work management software (ex. Asana, Slack)

Salary and Benefits

This is a full-time, salaried position. The BAADF is expected to work an average of 40 hours per week and will be paid $35,586 annually. An exact schedule will be created with the selected candidate and the Director of Development & Finance. This position is also eligible for 100% employer-paid health insurance, optional employee-paid dental and vision, and paid vacation, sick, and holiday leave. 

To Apply please submit a cover letter, resume, and example social media post that you have created to hiring@communityempowermentfund.org

CEF is an equal opportunity employer, and strongly encourages applications from people of color, persons with disabilities, women, LGBTQI identified people, and people with lived experience with homelessness or poverty. 

Applications are being accepted until the position is filled

About CEF:

CEF is a non-profit organization operating in Durham and Orange Counties that supports people experiencing homelessness or financial insecurity. We work alongside approximately 250 volunteers and 1,100 members in their pursuit of employment, secure housing, and financial stability. We are valued by Members and partners alike for our ability to meet people where they are and walk alongside each individual to achieve personal goals, as well as our collaborative approach to address systemic gaps in our local communities. We are passionate about sustaining transitions out of homelessness, and combine flexible relationship-based support with innovative matched savings accounts, referral networks, resource databases, and programs to support Members in achieving their long-term dreams. Learn more at www.communityef.org.

Position Overview:

This is a part-time position focused on supporting CEF’s Durham and Chapel Hill, NC offices. This is an in-person position, though some meetings may be attended remotely. The Cross Geography Staff Support will be scheduled for regular office hours to support Advocates and Members and may be asked to fill in during vacations, sabbaticals, and sick or wellness days that other staff take. We expect this position to work 15-20 hours per week. The Cross Geography Staff Support will report to the Executive Director and will be part of both the Durham and Chapel Hill teams.

Position Responsibilities:

• Provide a consistent and welcoming presence for Members and Advocates during office hours by staffing office hours, and providing responsive support to Team Leaders, Members, and Advocates 
• Ensure office policies and safety procedures are followed, and implement capacity-building changes and improvements to office hour-related procedures and practices 
• Work one-on-one with Members in the office, using CEF’s person-centered support model
• Support the Office and Community Organizer with any duties to ensure COVID-19 and safety protocols are followed by staff, Advocates, and Members.
• Conduct pre-office hour team meeting with the staff and Advocates and relay any pertinent information needed (Durham office)
• Learn the staff support procedures for each geography and perform those duties fully

Schedule:

Position Qualifications (Required unless indicated as “preferred”): 

• Excellent interpersonal communication skills 
• Self-motivated, with exceptional organizational abilities and attention to detail, with the ability to follow-through on many simultaneous projects
• Experience doing direct service work preferable, with preference given to someone with direct experience working with people who have experienced homelessness and poverty
• Commitment to CEF’s mission 
• Clear analysis of structural racism and socioeconomic inequity, and willingness to learn and grow
• Experience with work management software (ex. Asana, Slack, and Google products)
• Reliable transportation as this position works at both CEF offices

An ideal candidate will have:

• A commitment to shared leadership, embodying CEF’s values and guiding principles
• Affirming, empowering, collaborative, and listening-based leadership style, with a strong sense of self-direction and accountability to the community
• Ability to take initiative and complete duties independently, while knowing when to ask for support 
• Experience and comfort working with people across abilities and neurological differences, and from diverse racial, socioeconomic, educational, cultural, religious, gender, and ethnic backgrounds and identities

Salary and Benefits:

This is a regular, part-time hourly position which will be paid at $15 an hour. The maximum that this position is expected to work is 20 hours per week which includes staff meetings. A schedule is listed above and may be adjusted based on the needs of each office.

To Apply: Please submit a cover letter and resume of your prior experience to hiring@communityempowermentfund.org. Position is open until filled. 

CEF is an equal opportunity employer, and strongly encourages applications from people of color, persons with disabilities, women, LGBTQI identified people, and people with lived experience with homelessness or poverty. 

Applications are due Sunday, February 28th at 11:59 PM. 

About the CEF Advocate position:

Advocates are volunteers trained to walk with Members in achieving their goals, often related to housing, employment, or financial independence. Advocates are not experts, but are curious, empathetic, and highly dedicated team players who commit to holding two Advocate hours per week for a minimum of two years. CEF Advocates work 1-1 or 2-1 with CEF Members to  celebrate achievements and provide long-term, relationship-based support through challenges and barriers. The Advocate role is a volunteer position and is unpaid.

Responsibilities

• Work two-on-one with CEF Members towards their goals
• Actively engage in ongoing learning opportunities to grow as an Advocate
• Support the management of office hour operations, including scheduling Member appointments and directing the flow of Member service activity in the office 
• Properly use the CEF Connect database and other systems that help provide efficient and high-quality services to CEF Members, maintaining a high level of confidentiality
• Communicate proactively with staff and volunteer leaders around wellness, attendance, tardiness or other concerns

Qualifications

• Clear commitment to CEF’s mission and eager to commit to the full two years (and more!) 
• Awareness of institutional oppression
• Actively strives for continual learning and reflection
• Resourceful, collaborative and creative problem-solver
• Experience and comfort working with people across abilities, neurological/cultural differences
• A deep understanding of authentic and empowering relationships 
• Possesses many of the skills (active listening, empathy, vulnerability, trust) that are necessary to form relationships with Members
• Flexibility, tendency to take initiative, and a commitment to being a team player
• All majors and career interests are encouraged to join
• Proficiency in Spanish is a plus

Core Advocate Commitment: 

• Attend all sessions of mandatory CEF Advocate Training
• Attend mandatory ongoing learning opportunities (Monthly in DU, 2x/season in CH) 
• Hold two weekly ‘Advocate’ hours for a minimum of two years

Please fill out the application here. Applications have a deadline of February 28th, 2021. Reach out to Kristina Smith (kristinas@communityef.org) with questions. 

CEF is an equal opportunity employer, and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ applicants.